» How to Choose Your Wedding Venue
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6448 E. HWY 290, STE B-107
Austin, TX 78723
512-354-7677

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How to Choose Your Wedding Venue

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Picking a venue can be tough. You fall in love and book it, only to find out later you must pay to rent tables and chairs. Or that you need to pay for additional hours because 6 hours is not enough to do setup and breakdown. Or that you must use their caterer and the minimum is $50 per plate. Below are a few common venue money pits.

Venue Size

Get an estimate guest count and then find a venue that can accommodate guest tables (divide guest count by 8 or 10 to get total guest tables) and dance area (20 x 30 will work). If the venue can only accommodate your guest count using outdoor space, you will want to add the cost of renting a tent in case of bad weather. Tents will rent from $2k to $5k.

Venue Hours

How many hours will you be allowed to use the venue without having to pay for additional hours? Typically, a wedding lasts six hours (1hr ceremony, 1hr cocktail hour, 1hr dinner and 3hr reception for a total of six hours). However, you must also account for setup and breakdown. You will want to set aside a minimum of 3hrs for setup and 1hr for breakdown.  Therefore, you will want to have access to the venue for 10 hours.

Venue Ceremony

If you plan to marry at the venue in their outdoor space, make sure there is an indoor rain plan option. If not you will will need to rent a tent which ranges from $2,000 to $5,000.

Venue Tables & Chairs

Does the venue provide all of your tables and chairs? If so, who will be setting them up and who will be breaking them down afterward? If the venue does not provide this service, look at paying a minimum $1 per chair to setup and $1 to breakdown. That’s $2/chair. If you have a guest count of 100 that’s $200 just for the ceremony and another $200 for the reception. If chair storage is more than 25 feet away there might be an additional charge.

Venue Restrictions

Find out about venue restrictions. Are you required to purchase alcohol through the venue? If so, how much will it be $20/$30/$40… per person? Are you required to vacate the place by 10 PM? Do you need to hire security? Do you need to hire a cleaning crew? Do you need to stop the music by a certain time? Do you need to have your own insurance? Etc… The easiest way to avoid any problems is to read the contract.

Dream Events Venue Checklist

We work at any venue so there is no one venue we recommend. It us up to you to decide which venue is perfect for your event. Click on the link below to get a venue checklist so you can compare your top three.

Click Here for Venue CheckList

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